Every project manager should follow these 8 weekly practices!
The development and management of consumer and stakeholder standards are one of the most important things after passing the PMP Exam prep and earning the credential. If the goals are unreasonable, creating a timeframe and assessing the complexity of a project will simply grow the timeline and the expenditure. What can project managers do to make sure that everyone is on the same page and that programs are completed on time and under budget? To start, any project manager can use the tactics listed below.
- Meet with your client
Every project’s most vital component is the customer, therefore keep them close and discuss their wants, questions, and expectations with them at least once a week. Keep them informed about the project’s progress, successes, and risks, as well as any challenges or choices that require their input. Face-to-face communication is the most effective, followed by telephone communication. Don’t rely on email or notes you’ve written yourself.
- Assess project progress
Spend some time each week with your management to assess your performance and update the project plan. If something isn’t working, talk about what’s causing it and take action. Allow people to take charge of their own actions and make predictions.
- Review risks and issues
At a set period each week, the project vulnerability and problem lists must be verified and changed. Don’t just glance at it; the entire team needs to be involved. Inquire about their concerns and what keeps them back. Also, inquire about people outside of your immediate team. You’ll have a new perspective on the project and may notice extra hazards you hadn’t considered before.
- Update metrics
The project’s key performance indicators and earned value metrics must be updated. Assess how much time and money has been taken from the project in comparison to how much has been used. Also, compare the project finances to the remainder of the budget by a) actual budgeting expenditure and b) estimates of completion expenditure.
- Distribute written status reports
On a one-page status report, summarize the project’s progress and milestones, and discuss it with all important stakeholders. A brief summary of accomplishments and failures, important events, the top five difficulties and problems, expenditure detail, and RAG ranking should all be included in the status report.
- Take a picture of the project
Every week, set aside time to look at the project as a whole. Remove yourself from your desk and go somewhere new and strange where you can think. Look at the things that aren’t working and decide what you’re going to do about it. Examine how you may increase your team’s performance and better respond to your client's demands with the least amount of work.
- Conduct one-to-one meetings
Each week, have a one-on-one meeting with the primary team members, even if it’s only for 20 minutes. Make an attempt to learn not just about the specific tasks, but also about yourself, your thinking, and what you enjoy. Try to figure out how each person may assist in empowering and encouraging others to be more accountable.
- Chair a working-group meeting
A regular working party meeting with the major partners and team members, for example, is necessary for every project to have a rhythm and a critical gathering to discuss progress and make important decisions. Lecture a perspective on the drug’s nature and implementation, including outcomes, threats, and actions. As much as feasible, seek out the solutions you should approach in these sessions.
PMP certification can be attained from genuine training providers. Getting PMP training from genuine training providers will be beneficial for you and your career. This will be an asset for you.
