5 Best Practices to Follow When Managing Multiple Projects!

Managing numerous projects at the same time can feel like juggling. Every step performed in one project must flow smoothly and gracefully into the next, and when done correctly, a professional portfolio manager can make it seem effortless. However, if a few major errors are committed, everything comes crumbling down.

Managing numerous projects at the same time (also known as project portfolio management) is a skill that can be learned and honed. Portfolio managers must be able to prioritise activities within projects, track their team’s progress, and effectively distribute resources.

In this article, we’ll go over the best practises for managing several projects:

Best Practices When Managing Multiple Projects

When you’re managing multiple projects, you need to be efficient with your time or you’ll burn out. You have a lot of unrelated tasks to complete, frequently all at once. Of sure, you can do it, but you’ll need to follow a few pointers.

1. Plan Ahead

You must plan for several projects in the same way that you plan for a single project. Starting the week unprepared and winging it is the last thing you want to do. Things will swiftly spiral out of control, no matter how good you are. As a result, set weekly goals for yourself, assess your workload, and prioritise it. Make a list of your impending deadlines. Gather your team and stakeholders for a meeting. It’ll certainly alter from day to day, but at least you’ll have something to work with.

2. Communicate Clearly

Any project’s life blood is communication. Communication tools include your project plan, status updates, and so much more. Managing several projects necessitates acting as a centre for multiple stakeholders and teams, which necessitates keeping stakeholders informed and directing your staff. It must be apparent regardless of how you do it (in person, using a project management platform, or with documentation). Remember that communication entails both speaking and listening. Get feedback and respond to it.

3. Review and Adjust

Plans are subject to change. Things take place. You can’t stick to a timetable without getting off course, overspending, or sacrificing quality. You must evaluate and review your progress and performance on a regular basis, just as you would when managing a single project, and even more so when managing numerous projects that exponentially increase the likelihood of change. Make a plan to deal with change and alter your timetable, price, and scope as needed.

4. Delegate Work

If you have a tendency to believe that in order for anything to be done well, you must do it yourself, let it go. It’s impossible for one person to manage many projects without help. Accept assistance and delegate work that can be done by others. There’s a lot of paperwork and other details that come with managing many projects that can be delegated. Sure, keep an eye on it, but don’t go overboard.

5. Stay Organized

Don’t rely on post-it notes or scraps of paper to keep track of your schedule. Where have all of your crucial dates and phone numbers gone? They should be at your fingertips, ideally in an online project management application that can automatically notify you of approaching deadlines, consolidate all of your information in one location, and plan, schedule, monitor, and report on your project.

Want to learn more tips to manage multiple projects? Learn more insights by going though a PMP course Toronto.